Important notice: Meetical AI is currently in beta and is expected to be available in production in April 2026. Please contact us to request early access.

Meetical AI

Meetical AI helps you capture and document meetings automatically by turning meeting conversations into structured notes directly in Confluence.

After joining a meeting, Meetical AI transcribes the discussion and uses AI to generate a clear summary of what was discussed. It can identify key decisions, extract action items, and assign them to the right people based on the meeting context. This helps reduce manual note-taking, improves documentation quality, and makes it easier for teams to keep track of responsibilities and follow-up tasks.

Because the notes are added directly to your connected Confluence page, meeting outcomes are documented in one central place where they can be reviewed, edited, and shared with the team. This makes Meetical AI especially useful for keeping meeting documentation consistent, actionable, and easy to access later.

Step 1 - Open Meetical Calendar

To start using Meetical AI, open the Meetical Calendar app in Confluence.

In Confluence:

  1. In the left-hand navigation, select Apps.
  2. Click Meetical Calendar.

if you haven't installed Meetical yet, follow this link: install Meetical

Step 2 - Select Meeting

Once you are in the app, you will see your calendar with all meetings and entries from your connected calendar, such as Microsoft 365 or Google Calendar.

Click on the meeting where you want to use Meetical AI.

Step 3 - Open AI Meeting Notes Dialoge

Select AI Meeting Notes.

Note: If no page is already connected to the calendar entry, you can create one either from the popup window or later in the AI Meeting Notes window that appears after clicking AI Meeting Notes.

Step 4 - Attend Meeting and Invite Bot

In the AI Meeting Notes window, you can complete the following steps:

1. Invite the bot as a participant

If a conference link is included in your calendar entry, Meetical AI detects it automatically and adds it for you.

Once the meeting has started, click Invite Bot Now to invite the bot to your Zoom, Teams, Google Meet, or other online meeting.

The bot then joins the meeting, listens to your team’s discussion, and transcribes the entire meeting in whatever language is spoken.

2. Generate Notes and Actions: ‍

When the meeting ends, the bot leaves automatically.

You can then:

  1. Choose an output language.
  2. Select your preferred template.
  3. Click Preview AI Notes.

Meetical AI will then create a summary based on the meeting transcript.

After the preview has been generated, you can still change the language or template and regenerate the notes if needed.

Once completed, you will see the preview.

Step 5 - Update Confluence Page:

If the preview looks good, click Add Notes to Page Draft (1) to add the notes to the connected Confluence page.

You can then open the draft page (2) once the process is complete.

If you want more detailed documentation, select Include the full transcript on a child page (3). This will add the full transcript to Confluence, which can also be used later to ask Rovo specific questions about the meeting.

After that, you can edit the Confluence page as needed and make any changes you like.

FAQ

What if i don't have an online Meeting link attached to my calendar entry?

If no link is detected from your meeting, you can click "Set conference URL manually", enter your URL and invite the Bot.

What happens if I click "Reset Bot"?

If you click "Reset Bot", another Bot ID will be assigned to your meeting. Note thath your Bot will be disassociated and scheduled for deletion, but can be restored by our support team.

Are Confluence Action Items automatically assigned to Confluence Users?

Yes, but only for people that are attending the meeting. They will be automatically assigned to Action Items detected by Meetical AI.

Which meeting platforms does the Meetical AI Bot support?

The Meetical AI Bot can join meetings on Zoom, Microsoft Teams and Google Meet. Webex on request.

Can I review and edit the AI-generated notes before publishing them to Confluence?

Yes. After the meeting, the AI-generated summary and action items are sent to a draft Confluence page where you can review, edit, or expand the notes before sharing them with your team. This allows you to keep full control over the final meeting documentation.

How are action items created in the AI meeting summary?

Meetical AI analyzes the conversation and automatically extracts tasks and action items discussed during the meeting. These are included in the meeting page and are assigned to the relevant participants so teams can quickly follow up on decisions and next steps.

Where are the AI meeting notes and transcripts stored?

Meeting notes generated by Meetical AI are stored directly in your Confluence workspace, so your meeting knowledge stays within your existing Atlassian environment.

For AI processing, recordings and transcripts may be stored temporarily on secure processing infrastructure while the summary is generated. These files are kept only for the shortest time necessary and are deleted after processing. Processing can take place in the EU, US-West, or JP regions, depending on the configuration, with EU used as the default region. You can read more about how Meetical handles security and data processing on our documentation page. security page.