Welcome! We are excited to introduce you to Custom Meeting Templates with Meetical.

Meetical comes with a great default Meeting Template but if you want to go beyond that here is how to create your own templates.

You should also have successfully installed and setup the Meetical Chrome Extension before following this guide. Also, make sure your Meetical Confluence App is up to date and you have the most recent version installed.

You can use both global templates and space templates

Currently we offer these customization options:

  • A) Place a complete Meeting Overview Table and customize the rest of the template.
  • B) Use Macros to put Date, Time, Location, Attendees... exactly where you want them and fully customize your pages.

Let's explore these options now.

A) Place a Meeting Overview Table on your custom template.

  • Navigate to the Space Templates Section in one of your Spaces.
  • Create a template.
  • Add page properties macro.
  • Important: Give the macro the ID meetical-meeting-overview.
  • Important: Add the label meetical-template to the template.

  • Great, you created your first template!

    Now the template will appear in the list of Templates when you create a Page in that Space.

    To test the template, create a meeting in your Calendar and navigate to Meetings in Confluence.

    • Create a meeting in your calendar. Or use an existing one.
    • Navigate to Meetings in Confluence.
    • Choose the template when you create a page.
    • Create the page.
    • This is how the resulting template will look like.
    • The right part is automatically populated the rest of the page free to edit.

    In the following let's look how we can further customize our templates.

    B) Use Macros to put Date, Time, Attendees, Location... exactly where you want them in your template.

    • Create a new template
    • Type { to open the quick macro browser
    • Alternatively use the "Add Macro" Menu Item in the Editor and Search for "Meeting".
    • Click on 'Add Label' to label the template as Meetical Template
    • Important: The Template will later on only appear in the list of templates if it has the label "meetical-template". We do this to only show templates relevant for Meetings.
    • Add the label "meetical-template" to your template.
    • Optionally add other labels like "meeting-notes" you wish to apply for all pages using this template.
    • Place all macros you would like to show where ever you want them to appear.
    • Some macros you can further customize. Double click or click on 'Edit' on the macro.
    • In this example we customize the Meeting Date and Time Macro to only show the Time

    Save the template and your template will appear in the list of templates!

    • Navigate to "Meetings" in Confluence in the Main Menu.
    • Create a page for a meeting event on your calendar.
    • Choose the space where you created the template.
    • Choose the template from the list.
    • Create the page.
    • Great. This is how your resulting page could look like

    Congratulations, you just created a custom Meeting Template for Meetical.

    And now, what else can you do? Here is the list of Macros currently available.

    List of Macros - Meetical for Confluence
    Macro Name Description
    Meeting Date and Time Allows you to put Date, Time and TimeZone on the Page. Can be used multiple times to separately display time and date.
    Meeting Event Title The title of the calendar event.
    Meeting Description The description of the calendar event.
    Meeting Location The location of the calendar event.
    Meeting Status Displays the status of the meeting. Currently only a red 'cancelled' status if the meeting was cancelled. Will be extended to show 'Scheduled', 'Past Meeting' and other status
    Meeting Event Calendar Link A link to follow so the event opens in the Web Calendar.
    Meeting Attendee List A bullet list of all Meeting Attendees with their attendance/RSVP status and linked to the Confluence User (if any)
    Meeting Attendee Table Experimental A table containing meeting Attendees with their RSVP status, and more...
    Meeting Attendee Response Status Experimental The response status of a single Confluence user (mapped via email to the attendee). For example, you could build a custom attendee table...

    Thank you. Feedback and questions are very welcome. Reach us at support@meetical.io.

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