Multiple parents and the default meeting notes page

In this guide you will learn how you can set one or more parent pages, where to create meeting notes. By default, this is the meeting notes index page.

Works on both Cloud and Server versions of Meetical.

If you're just looking for a solution on how to create the default meeting notes index page manually, head over to section 3 of this article.

TLDR; use the labels meetical-parent and meetical-default-parent to configure the parent pages.

1. Default Meeting Notes parent  

The default Confluence meeting notes index page is usually created by Confluence, when you create your first meeting notes page manually.

The Meetical App will also create the page automatically for you.

If you don't have a meeting notes index page, you can create one manually.

With Meetical, you can use multiple meeting notes parent pages and override the default index page as well:

  • By default, new meeting pages under a page with title "Meeting notes".
  • Add the label meetical-default-parent on the desired root/index page. This will override the default meeting notes page in a given space.

2. Multiple Meeting notes index pages

If you want to define multiple parent pages for a space, then do the following:

  • Add the label meetical-parent on all  pages you want to make available as parent pages.
  • These pages will appear to users in the drop-down list, when creating meeting pages.
  • Remember that only pages will appear which the user actually has access to (additional restrictions / permission are also taken in account)

This approach works for the Meetical Browser Extensions (Chrome/Firefox) and the Meetical Outlook Add-in! (Coming soon for internal calendar)

These structures can also be nested.

Here is an example structure:

Default meeting notes page with two additional parent pages.

3. Create a meeting notes index page

You can freely layout and design your meeting notes index page.

The default index page, usually created by Confluence when you first use a Meeting Notes template, contains these macros: a) create meeting notes form a template, b) content report macro to show a list of all meeting notes in the current space, and c) a list of all open action items in the current space. – So there is nothing really special about that page and you can create it yourself in a few minutes.

Please note: Meetical will automatically create the first index page for you, if it doesn't exist. Just create a meeting page in a space and you'll have that page created as parent for you as well.

Here is an example meeting notes index page:

Example on how to create a meeting notes index page in Confluence, using default and Meetical macros.

You can create your own meeting notes index in Confluence pages as follows:

  1. Create a new empty page in your space.
  2. Add Macro Create from Meeting Calendar: A button with a link to the internal Meeting Calendar provided by Meetical. (Alternative without Meetical App: Use the Create from Template macro)
  3. Add Macro Open Tasks Report: use the task report macro and specify the current space as filter. Even better, first save the page and set the current pages as filter (so only tasks from all sub-pages are shown)
  4. Add the Meeting Report Macro. This will show all Meeting Notes below the parent / index page. (Alternative without Meetical: Use the Content Report Macro and specify the current space and the label "meeting-notes" as filters.)

Thank you for reading.

Feedback and questions are very welcome. Reach out to support!